Web Based Property Management Software

Around the country there are many commercial and residential properties. Commercial properties include shopping centers, storage centers, and various others. Apartment complexes, retirement communities, and other rental properties are in this category. All of these properties require managers to function successfully. Web based property management software are great tools for managers.

Managers of these properties work to supervise staff. They also perform other tasks related to the running of properties. Commercial and residential properties operate like other businesses. They earn money for property owners, as well as, pay bills to debtors. Property management software makes this process much easier.

There are a number of different software products in this category. Not all of these are designed in the same way. Unit Connect provides property managers with valuable resources. The software here allows managers to use the internet in their responsibilities. The details of this software make managing more organized and secure. Here are some of the benefits to using this management software:

Keeping track of lease holders

One of the important tasks of property managers is to keep track of their lease holders. These are individuals who are leasing either residential or commercial units. There are various documents related to this process. Software products allow managers to keep track of this information without physical paperwork. The software acts as a storage system for lease holder documents and contracts.

Maintaining sensitive information

Some of the information that lease holders provide to property managers is sensitive. This information must be handled safely. Traditional management styles simply use filing systems to keep this information. Unit Connect offers software that makes storing sensitive information easy. This information can include bank account numbers, social security numbers, and various other items related to the lease holder.

Online tools for managing

Online tools provided by management software takes this process into the future. It provides technology that assists managers in their responsibilities. They are able to perform such tasks as monitoring the activities of the property. Having access to financials and other information quickly is a benefit. No more searching for paperwork will be necessary.

Paying property bills

Although properties are used by owners to make money, they also have to pay money out. Salaries, construction work, vendors and others must be paid monthly. Managers need software that makes this process simple and quick. Unit Connect offers this through their products.

The Evolution of Property Manager Software

Properties include immovable assets such as buildings, apartments, houses, shopping malls, and theater complexes that can be rented out either for residential or commercial purposes. In the last couple of decades, real estate industry has witnessed growth that was never seen earlier. However, the growth was limited only to properties that were well-maintained and properly managed. Hence, it is clearly evident that property management is extremely important to gain maximum value for your assets.

Property management involves handling issues such as renting out properties, communicating with tenants, rental payments, and aspects related to building maintenance and installation. For an individual or a management firm, managing all these issues on a routine basis can be frustrating and cumbersome. The best way avoiding any such discomfort is to sign up for any online property manager software that enables users manage their property portfolios efficiently, thereby saving ample amount of time, money and energy.

When they were developed initially, first-generation property management software were originally based on DOS platform. One disadvantage of these systems was that users found these systems extremely difficult to use, could be used only for accounting purpose, and were inflexible. Also, the software was not compatible with standard hardware and software components available in the market. Users even had to compromise on data storage as they had limited storage facility. Property investors even found it difficult to import and export data across systems.

As the technology evolved, the software also experienced phenomenal changes. Second-generation property manager software, which was based either on Windows-OS or Linux-OS, came into the market equipped with better features and enhanced capabilities so as to provide better property managing experience to users. These programs were easy to install, convenient to use and promised increased functionality. Also, they allowed customers to customize their applications and arrange data as per their needs and requirements. It was now possible to integrate diverse components and different modules into one system, thereby allowing the software to provide solutions to every major aspect related to property management including accounting, marketing, managing tenants and lease issues, maintenance, financial management, and communication. However, one disadvantage with these systems was that they were expensive. Users had to buy the software from the manufacturer and have them installed in their systems. Many times, users even had to upgrade their systems so as to make them compatible with the software.

With the advent of advanced concepts such as internet and e-commerce, the software has further evolved so as to support these concepts. Now, property management solution providers are developing property manager software based on a special platform called ASP (Application Service Provider) so as to integrate them with the web and can be accessed anywhere anytime in the world. When compared with traditional programs, web-based programs are advantageous in many ways. These are extremely flexible and provide users with unlimited data storage space. These programs are user-friendly, have broad compatibility and are easy to maintain. Since they are web-integrated, users can have access to real-time information, thereby allowing consumers to respond quickly according to market fluctuations and gain maximum profits. In addition to these benefits, web-based programs are extremely cost-effective and allow users have complete control over their properties.

The entire objective of any software is to integrate technology with the day-to-day processes of life, thereby facilitating users define their tasks and successfully achieve their objectives along with optimal utilization of resources. In this regard, property manager software is an exact fit as it helps property managers plan, organize and handle multiple tasks related to their properties in an efficient and effective manner. At present, there are many types of property manager software available in the market. However, one should employ bit of care while choosing the right one. There are many useful resources available on the internet providing valuable tips on how to choose good property manager software.

What’s Wrong With Property Management Software?

Online Property Management Software isn’t new, but it could be revolutionary; however, the revolution seemingly has a limited ability to revolve. Here’s what I mean: something has truncated online property management software’s ability to assimilate all parties to a rental agreement in the cloud, but who’s been left out? The answer is…Tenants! Sure, most software provide a cutting edge way to observe and access information regarding your company’s properties under management, regardless of your geographic obstacles, but most only provide a limited conduit of activity for tenants – those most pertinent to rent and its associated processes. All you software providers who’ve only accommodated for property managers: keep on dancin’ ’till you learn how to tango, ’cause it takes two. Tenants, put on your boogie shoes, ’cause you’re the missing piece to this fiesta. Let’s party.

In a recently conducted a Tenant survey, answers revealed a surprising truth. It’s been deduced that 78% of people are not only willing to pay rent online, but those same people are also willing to pay a fee to do so. Not surprising? How ’bout this – less than 10% of those tenants actually pay online, though 80% of U.S. renters have online rent pay available to them. Strange, people seem eager to pay online, but are simply not doing so, despite the availability. What are the reasons for this apparent discrepancy? Tenants are unaware? Tenants are uncomfortable with the software? Maybe both?

Over the past two years, I’ve scoured the market place to find the perfect online solution for property managers, but online software simply wont work to its potential without tenant participation. If all participate, accounting and rent collect are automated; work orders are processed in one area, communication is enhanced, and disputes fizzle. When everyone knows where to turn, no one is left in the dark. So, why have tenants not participated or become familiar with software that could potentially promote such a healthy living environment… Hardly any software provides tools and features designed specifically for tenants because tenants are not the purchasers of the product. Simply put, tenants don’t buy the software, so software providers highlight only features that appeal to the manager (accounting, reporting, payroll etc.). Under one roof, there are no sets of features allowing tenants to communicate with management and other tenants, to tract current and past work orders, allowing room mates to divide rent as they see fit, submit and track complaints, market items or services for sale to others in the community, or have any reason to access the software other than once a month. Without consistent access, tenants will forget, and not participate, but if there are reasons/features for the tenant to take part in consistently, the world of property management software will condense to tenant software. That’s it! The software would work with greater efficiency if it were a tenant software opposed to a “property management software.”

Imagine how consistent tenant access would enhance the property management features. Work order processing, accounting, rent collect, reporting, property analysis, and many more management functions are enhanced and made much easier to deal with if each tenant is, in some way, inputting his own her own information. Otherwise, it is a paid employee plugging in work orders, rent pay, and vacancy information manually, one tenant and one unit at a time – that doesn’t make anything easier. Isn’t the goal of any online software to make things easier for it’s users?

Instead of remaining theoretical, there have been particular “startup” companies aiming to enhance property management software by providing the best tenant software – all under one roof. In this way, the software takes steps to further simplify life by simplifying rent. One day, all rental interactions will be conducted online, and we aim to greet you (no matter who you are) when that day arrives. Remember, a tenant oasis provides a way to congregate all necessary parties, adding efficiency and organization to any landlord, property manager, owner, and, most importantly, tenant. Be easy, and keep your eyes open for the software to smooth the currently bumpy tenant road.